Outsourced Accounts Department

Your accounts department, fully handled.

Hiring, training and supervising an in-house accounts team is expensive and risky. We become your accounts department — keeping records accurate, payments on schedule and every deadline met — so management can focus on growing the business.

What's included

How we help

Daily records & bookkeeping

Every transaction captured accurately and on time, so your numbers are always up to date.

  • Daily sales, purchases & expense recording
  • Receipts, invoices & supporting documents organised
  • Discrepancies identified and flagged early

Reconciliations

Regular checks that what's in your books matches what's in the bank and the till.

  • Bank account reconciliations
  • Payment gateway & card settlement reconciliations
  • Sales and POS reconciliations

Payables & expense control

Know exactly what you owe, to whom and when — and never miss a supplier payment.

  • Supplier invoice tracking
  • Outstanding payments & payment schedules
  • Recurring expense monitoring

Compliance calendar & licences

A single, managed calendar for every regulatory, tax and statutory obligation.

  • Tax & statutory filing deadline tracking
  • Business licence & permit renewals
  • Regulatory requirement monitoring

Reporting, audit & tax readiness

Clean monthly reports and well-organised files that make audits and filings painless.

  • Monthly financial reporting
  • Documentation for tax filings & audits
  • Regulatory submission packs

Liaison & admin support

We deal with the people you'd rather not chase, and keep company records in order.

  • Coordination with auditors, suppliers & authorities
  • Organised company & administrative records
  • General admin support to management
Why outsource

In-house hire vs outsourcing to us

A dedicated accounts function without the overheads, risk and management time of building one in-house.

In-house hireTardigrades Inc
CostSalary, allowances, pension, leave, training & equipmentOne predictable monthly fee
ExpertiseDepends on a single employee's experienceOverseen by an ACCA-trained accountant
ContinuityWork stops during leave, sickness or resignationNo gaps — the work always gets done
ComplianceDeadlines easily missed when staff are busyManaged calendar for every filing & renewal
ScalabilityHire again as you growScale the service up or down as needed
Our process

What working with us looks like.

Clear steps, clear fees and a single point of contact from start to finish.

  1. Free consultation

    We listen first — your business, your goals and what's keeping you up at night.

  2. Clear proposal

    A written scope and a fixed, transparent fee. No surprises, no hidden extras.

  3. We do the work

    Filings, books and paperwork handled accurately, with you kept informed at every step.

  4. Ongoing partnership

    Deadlines tracked, questions answered and advice on call as your business grows.

FAQ

Outsourced Accounts Department: common questions

What does an outsourced accounts department include?

Everything a small in-house accounts team would normally do: recording daily transactions, bank and payment gateway reconciliations, tracking supplier invoices and payments, monthly reporting, maintaining a compliance and licence-renewal calendar, preparing documents for tax and audits, and liaising with auditors, suppliers and authorities. We tailor the scope to your business.

Is outsourcing cheaper than hiring an accountant?

For most SMEs, yes. You avoid salary, allowances, pension contributions, leave cover, training and equipment costs, and you get the oversight of an experienced, ACCA-trained accountant rather than relying on one employee. You pay a single fixed monthly fee agreed in advance.

How do you get our transactions and documents?

We set up a simple routine that fits how you work — shared folders, access to your accounting software and bank or payment gateway statements, or regular document collection. Most clients send receipts and invoices digitally, even by WhatsApp photo.

Can you work alongside our existing staff or auditor?

Absolutely. We can take over the whole function or support an existing staff member, and we coordinate directly with your external auditor, suppliers and the relevant authorities.

How quickly can you take over our accounts?

Usually within a couple of weeks. We start with a handover review of your current records, agree the scope and reporting schedule, and then run your accounts from the following month — catching up any backlog along the way.

Free consultation

Let's build something that lasts.

Book a free, no-obligation consultation. Tell us where your business is today and we'll show you how we can help.