Licences, permits & renewals
One managed calendar for every registration, licence and permit your business holds.
- Business registration & business name renewals
- Trade licences, council & sector permits
- Advance reminders and renewals done on time
Outsourced Administration Department
Your administration department, always on top of things.
Expired licences, missed renewals, lost documents and unanswered letters cost businesses money and reputation. We become your administration department — keeping your paperwork organised, your registrations valid and your office running smoothly.
What's included
How we help
Government portals & submissions
We deal with the portals, forms and offices so you don't have to.
- oneGov & Business Portal applications
- Corporate profile sheets & registry updates
- Letters and submissions to ministries and councils
Correspondence & records
Every letter answered and every document where you can find it.
- Official letters, notices & email correspondence
- Digital filing system for company documents
- Document requests, scanning & archiving
Procurement & suppliers
Get the right quotes and keep supplier paperwork in order.
- Quotations, comparisons & purchase orders
- Supplier register & contact details
- Bid and tender registration paperwork
Company secretarial support
Board and shareholder paperwork prepared correctly and kept on file.
- Board & shareholder meeting notices
- Minutes and resolutions
- Registry changes: directors, address, shareholding
Contracts, assets & office
Know what you own, what you've signed and when it renews.
- Contract, lease & insurance register with renewal alerts
- Asset register & office equipment records
- Office supplies, utilities & service providers
Why outsource
In-house admin officer vs outsourcing to us
A dependable administration function that keeps every renewal, record and submission on time — without hiring.
In-house hireTardigrades Inc
CostFull salary, pension, leave & training for an admin officerOne predictable monthly fee
RenewalsDepend on someone rememberingManaged calendar with advance reminders
Know-howLearning each portal and process from scratchExperienced with oneGov, the Business Portal & Xpat
ContinuityWork piles up during leave or resignationNo gaps — the work always gets done
ScalabilityHire more staff as you growScale the service up or down as needed
How it works
Organised in four steps
We start by finding and fixing what has already slipped, then keep everything current.
Admin review
We list every registration, licence, permit, contract and key document, with its expiry date.
Clean-up
Overdue renewals are filed, missing documents obtained and a digital filing system set up.
Monthly running
Renewals, correspondence, procurement and portal submissions are handled on schedule.
Reporting
A short monthly report shows what was done and what is coming up next.
FAQ
Outsourced Administration Department: common questions
What does an outsourced administration department include?
The day-to-day administration a small office needs: licence, permit and registration renewals, oneGov and Business Portal submissions, official letters and correspondence, document filing and records, quotations and purchase orders, supplier and contract registers, and board and shareholder paperwork. We agree the exact scope with you.
Do you work on site or remotely?
Mostly remotely, using shared folders, email and WhatsApp, with on-site visits or document collection arranged when needed. Many government services are now online through oneGov, which makes remote administration simple.
Can you register us for government bids and tenders?
Yes. We prepare bid registration forms, collect the documents a tender asks for — such as your business registration profile sheet — and submit them on time, then keep track of deadlines and responses.
Can we combine this with your accounts and HR services?
Yes. Many clients use our Outsourced Accounts, HR and Administration departments together, giving them a complete back office with one point of contact and one monthly fee.
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Let's talk
Let's build something that lasts.
Book a consultation. Tell us where your business is today and we'll show you how we can help.