Recruitment & onboarding
Find and bring in the right people, with every step documented properly.
- Job descriptions & vacancy announcements
- Shortlisting & interview coordination
- Offer letters, onboarding & induction checklists
Outsourced HR Department
Your HR department, without the HR headaches.
People are your biggest investment — and your biggest compliance risk. We run your HR department for you: hiring the right people, paying them correctly and on time, keeping every record and permit up to date, and handling staff matters fairly and by the book.
What's included
How we help
Contracts & HR policies
Clear paperwork that protects both your business and your staff.
- Employment contracts in line with the Employment Act (Law No. 2/2008)
- Staff handbook: leave, attendance, conduct & disciplinary rules
- Job descriptions & organisation chart
Payroll & pension
Everyone paid correctly and on time, with deductions handled every month.
- Monthly payroll, allowances, overtime & payslips
- Maldives Retirement Pension Scheme (MRPS) contributions
- Employee income tax withholding with MIRA, where applicable
Leave, attendance & records
One organised, up-to-date record for every employee.
- Annual, sick, family & other leave balances
- Attendance & overtime records
- Personnel files with document-expiry alerts
Foreign workforce & permits
Stay on top of the permits and renewals foreign staff depend on.
- Work permits, renewals & cancellations via the Xpat portal
- Quota & worksite registration
- Medical, insurance & visa renewal tracking
Performance & employee relations
Fair, consistent handling of the difficult conversations — properly documented.
- Performance reviews & appraisal forms
- Warnings, disciplinary & grievance procedures
- Resignations, terminations & final settlements
Why outsource
In-house HR officer vs outsourcing to us
A complete HR function — payroll, pension, permits and records — without the cost and risk of building one in-house.
In-house hireTardigrades Inc
CostFull salary, pension, leave & training for an HR officerOne predictable monthly fee, based on headcount
ComplianceRelies on one person keeping up with the rulesContracts, pension & permits managed to a checklist
ContinuityPayroll and permits stall during leave or resignationNo gaps — payroll runs every month
ConfidentialitySalary data handled by a colleagueHandled by an independent, confidential team
ScalabilityHire more HR staff as you growScale the service with your headcount
How it works
Up and running in four steps
We start by putting your existing HR in order, then run it every month.
HR health check
We review your contracts, payroll, pension, leave records and work permits and list anything that needs fixing.
Set-up
We prepare missing contracts and policies, build employee files and a calendar of permit and document renewals.
Monthly running
Payroll, pension, leave, recruitment and permit renewals are handled on a fixed monthly schedule.
Reporting
You receive a monthly HR summary — headcount, payroll costs, leave and upcoming renewals.
FAQ
Outsourced HR Department: common questions
What does an outsourced HR department include?
Everything a small in-house HR team would normally do: recruitment and onboarding, employment contracts and HR policies, monthly payroll and pension contributions, leave and attendance records, work permits for foreign staff, performance reviews and disciplinary procedures, and monthly HR reporting. We tailor the scope to your business and headcount.
Can you handle work permits for our foreign employees?
Yes. We manage work permit applications, renewals and cancellations through the Xpat portal, keep track of quota and worksite details, and remind you before medical checks, insurance and visas expire.
We only have a few employees. Is this for us?
Yes — small teams benefit the most, because hiring a full-time HR officer rarely makes sense. Our fee is based on your headcount, so you only pay for the support you need.
Can you also run our payroll and accounts together?
Yes. HR works best alongside our Outsourced Accounts Department, so payroll, pension and tax flow straight into your books without double handling.
Do you act as our lawyer in employment disputes?
No. We are not a law firm. We make sure your contracts, policies and procedures are in place and properly documented, which prevents most disputes. If a matter goes to the Employment Tribunal or court, we prepare the records and work alongside your lawyer.
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Let's talk
Let's build something that lasts.
Book a consultation. Tell us where your business is today and we'll show you how we can help.